A clearer view.
A better school day.

What this window does

The login window brings connection settings and staff access into one place. Users select a local or remote server, choose their department and role, then enter their credentials. Separate registration and account recovery tabs support the account lifecycle.

Your workflow

1. Select the server that matches your installation.
2. Choose your department and assigned role; subject teachers can specify their subject code.
3. Enter your credentials to open your workspace.

What this window does

The hub connects enrollment, assessment, attendance, finance, staff, timetables and identification. Summary cards, enrollment and fee charts, a calendar and recent activity help administrators decide where to work next without opening every department.

Your workflow

1. Review the school overview and recent activity.
2. Open the department you need from the navigation.
3. Use the calendar and operational summaries to plan follow-up work.

What this window does

Enrollment staff can review active and inactive students, admissions over different periods and day or boarding distribution. Class summaries and recent admissions provide context before opening a new admission or the student master register.

Your workflow

1. Check admissions for the relevant period.
2. Review class and residential distributions.
3. Open a new admission or search the master register.

What this window does

The register combines a searchable student table with a selected-student editor. Personal details, photographs, class information, house, category, identifiers and status are visible together. The toolbar provides record saving, import, export, print and photo actions.

Your workflow

1. Find a student in the master table.
2. Review personal details and enrollment information in the side editor.
3. Save the record or use the available import, export and print tools.

What this window does

Parent chips and the linked-parent panel make the relationship between a student and their contacts visible. Staff can inspect existing links, add or link a parent and identify the primary parent. This view complements the student's permanent record.

Your workflow

1. Select the student whose contacts need updating.
2. Inspect the linked-parent list and primary contact.
3. Add or link the appropriate parent record and review the relationship.

What this window does

The parent form captures a name, relationship, phone number and email address for the selected student. A primary-parent option identifies the main contact. Keeping the relationship and contact details together helps staff establish who should be contacted about the student.

Your workflow

1. Confirm the student shown at the top of the form.
2. Enter the guardian's details and relationship.
3. Choose whether this is the primary parent, then add the record.

What this window does

The search window finds parent records by name, phone number or parent number. Each result shows identifying contact details and a link action. This workflow helps staff connect an existing family contact to the selected student without creating a duplicate; a separate action is available when a new parent really is needed.

Your workflow

1. Search for the student's parent or guardian.
2. Check the matching record's identity and contact details.
3. Link the appropriate existing parent, or choose Add New Parent Instead.

What this window does

The starting view of Student Term Records guides staff through selecting a year, term and class context. Its preparation workflow highlights newly enrolled students and gaps from previous terms so staff can review exceptions before synchronizing eligible students.

Your workflow

1. Select the academic year, term and student filters.
2. Review new admissions and previous-term gaps.
3. Approve the relevant synchronization before continuing to the register.

What this window does

The loaded term register presents students in a grid with a selected-student editor. Year, term, class, stream, house, category and status describe the student's placement for that academic period, keeping term operations distinct from permanent student details.

Your workflow

1. Load the required year and term.
2. Filter the class or stream and inspect a student.
3. Update term placement and save the changes.

What this window does

Student Sync lists master records missing from the selected term. Search, filters and selection controls help staff choose who to include. This is a deliberate review step for building the term register, with actions for adding selected students and managing status.

Your workflow

1. Set the destination term and placement filters.
2. Search and select the eligible students.
3. Review the selection before adding it to the term.

What this window does

This close-up shows a dense student records table, including student numbers, names, gender, house, class, stream, section, payment codes, status and modification dates. It illustrates how administrative fields can be reviewed together across a group of students.

Your workflow

1. Use the column headings to understand each field.
2. Compare placement, status and identifiers across the rows.
3. Return to the relevant student editor when a record needs correction.

What this window does

The dashboard combines staff totals with categories, departments, positions, expected workload, allocated workload and portal access. Shortcuts connect registration, term assignments, teaching allocations and signup review so administrators can move from an overview to the underlying task.

Your workflow

1. Select the working year and term.
2. Review teaching, non-teaching and management coverage.
3. Open the appropriate registration, allocation or access workflow.

What this window does

Staff registration keeps a searchable directory beside the personal-information editor. Additional tabs organize employment, qualifications, bank and statutory information, and emergency contacts. This permanent profile provides the foundation for later term assignments.

Your workflow

1. Find an existing staff member or begin a new profile.
2. Complete the relevant personal and employment tabs.
3. Review the details and save the staff record.

What this window does

This workspace assigns a staff member to an academic period, department, position, category and employment type. Teaching workload settings include expected weekly periods, daily limits and double-period preferences, helping prepare the inputs used in timetable planning.

Your workflow

1. Load staff for the selected academic period.
2. Set the selected staff member's term responsibilities and workload.
3. Save the term entry before proceeding to teaching allocations.

What this window does

The signup window lists staff waiting for portal access, alongside their identity, username, request status and expiry information. Administrators can review each request and explicitly approve or reject it rather than treating a signup as immediate access.

Your workflow

1. Refresh the pending signup list.
2. Check the staff identity and requested username.
3. Approve or reject the request after review.

What this window does

The daily register brings student attendance and class totals into the same view. Staff can select the academic context and date, mark present or absent, and see unmarked entries. Bulk actions support a whole class or selected students; saving commits the changes.

Your workflow

1. Choose the date, class, stream and session.
2. Mark attendance individually or use the bulk actions.
3. Check unmarked entries, then save or export the register.

What this window does

A student-by-day matrix shows attendance across the week, including weekends. Selected-student, whole-class and selected-day actions reduce repetitive entry, while the filters keep work scoped to the correct school group and week.

Your workflow

1. Select the week and class context.
2. Review the daily cells and apply the appropriate attendance status.
3. Check the week and save the changes.

What this window does

This view demonstrates holiday markers within the weekly attendance grid. Public or school holiday actions can apply to a selected day column, making scheduled closures distinguishable from absence and helping staff interpret the register correctly.

Your workflow

1. Select the relevant week and day column.
2. Apply the appropriate public or school holiday status.
3. Review the affected cells and save the register.

What this window does

The monthly matrix uses a visible legend for present, absent, holidays, weekends and unmarked days. It is a display-only overview for reviewing patterns across students and dates. Attendance corrections are made in Daily or Weekly Entry, not in this monthly view.

Your workflow

1. Choose the month and student group.
2. Read the colored cells using the status legend.
3. Open Daily or Weekly Entry when a correction is needed.

What this window does

The overview organizes subjects by allocation and scheduling progress. Coverage bars and subject cards identify missing teacher allocations and partly scheduled work, while a timetable-builder shortcut takes staff into planning. Allocation coverage and fully scheduled periods are separate checks.

Your workflow

1. Select the year, term and subject filters.
2. Review unallocated and partly scheduled subjects.
3. Open allocations or the timetable builder to resolve the gaps.

What this window does

Staff allocations connect teachers to subjects, classes, streams and sections. The editor includes lesson counts, optional-subject details and an optional custom allocation period. These assignments establish the teaching responsibilities that the timetable needs to place.

Your workflow

1. Select a teacher and the appropriate subject and class groups.
2. Set lesson requirements and any allocation dates.
3. Apply the changes and check the teacher's total weekly load.

What this window does

The teacher timetable combines a weekly grid with allocation cards and workload totals. Staff can drag an allocation into a period and compare scheduled versus remaining periods. Validation and saving are separate steps before the term timetable is finalized.

Your workflow

1. Choose the academic period, week and teacher.
2. Place allocations into the weekly lesson grid.
3. Validate the timetable and save the term schedule.

What this window does

The selected-lesson panel exposes room, lesson duration, lock and remarks settings. Staff can update or remove a lesson and validate conflicts involving teachers, classes and rooms. A week-only exception control supports changes that should not repeat throughout the term.

Your workflow

1. Select a lesson in the teacher's timetable.
2. Review its room, duration, lock and exception settings.
3. Validate the result, then save the intended schedule.

What this window does

The class view brings scheduled lessons into a weekly timetable with color-coded subject cards. Year, term, week, class, stream and section filters focus the view. Print and export actions help distribute the resulting schedule.

Your workflow

1. Choose the class and week to review.
2. Select a lesson to inspect its details.
3. Print or export the class timetable when it is ready.

What this window does

This class timetable view shows a week with school holiday or event notices across the lesson periods. It helps staff distinguish a closure from an ordinary empty timetable and review how the academic calendar affects teaching time.

Your workflow

1. Choose the relevant class and week.
2. Inspect the holiday or event notices in the lesson grid.
3. Review the school calendar if the closure dates need adjustment.

What this window does

The assessment dashboard shows progress for marks entry, grading and report preparation alongside the selected term's student distribution. Shortcuts to optional subjects, mark entry and reports allow the assessment team to continue work from the same overview.

Your workflow

1. Select the assessment year and term.
2. Review completion summaries and missing-mark indicators.
3. Open the task that needs attention.

What this window does

The lower dashboard view brings subject progress, missing marks, grade distribution and submission deadlines together. It helps assessment staff locate incomplete work before moving to a subject or report workflow; the screenshot illustrates the information layout.

Your workflow

1. Compare completion across subjects.
2. Review missing marks and upcoming deadlines.
3. Follow up the underlying assessment records before reporting.

What this window does

This alternate dashboard view shows term enrollment by class next to marks, grading and report-card summaries. Recent student activity and mark entries provide operational context, helping staff see which groups are participating in the current assessment cycle.

Your workflow

1. Check that the selected period is correct.
2. Review students by class and recent activity.
3. Continue to optional subjects, marks or reports.

What this window does

Subject assessment bars sit alongside grade distribution, stronger-performing subjects and subjects requiring attention. Submission deadlines remain visible beside the analysis so staff can consider both completeness and results when planning follow-up.

Your workflow

1. Inspect completion and missing marks by subject.
2. Read grade distribution and attention indicators.
3. Review incomplete records before drawing conclusions from the results.

What this window does

The configuration window separates available subjects from those offered to a class. Staff can mark subjects compulsory or optional and set optional-subject capacity; a blank capacity means no limit. The summary shows how the selected class's curriculum is configured.

Your workflow

1. Select the academic year, term and class.
2. Choose offered subjects, their type and any optional capacity.
3. Save the configuration before managing student choices.

What this window does

The workspace lists student selections beside class-wide subject enrollment counts and capacity information. The selected-student editor changes optional choices while showing compulsory subjects as a preview. It also highlights students who still have no optional subjects.

Your workflow

1. Load the relevant class and stream.
2. Select a student and review available optional subjects.
3. Save choices and check the remaining students without selections.

What this window does

A three-part workspace connects the subject list, the selected subject's papers and components, and an overall structure preview. Component cards show marks, weights, order and entry status. This setup determines the assessment structure used by the marks workspace.

Your workflow

1. Choose the academic context and subject.
2. Review its papers and component structure.
3. Update the configuration before entering marks.

What this window does

The paper editor creates or updates a paper under the selected subject. Preset paper names and a custom option support the naming structure, while display order controls placement and the active switch controls whether the paper is in use.

Your workflow

1. Confirm the parent subject.
2. Choose a paper name and display order.
3. Set its active status and save the paper.

What this window does

The component editor distinguishes entered assessments, calculated values and result components. It includes a code, name, order, maximum mark, percentage weight and entry-related switches. Careful configuration gives the marks workspace a clear structure for each paper.

Your workflow

1. Choose the component code and type.
2. Set the maximum mark, weight and entry settings as applicable.
3. Save and review the component within the paper structure.

What this window does

The marks grid is built around the selected subject and paper components. Staff load a student group, select the columns to work with and enter marks while completeness and invalid-entry summaries remain visible. Save and validation actions support review before reporting.

Your workflow

1. Select the year, term, class, stream and subject.
2. Apply the relevant component columns and enter marks.
3. Review missing or invalid values, validate and save.

What this window does

The grade-scale workspace organizes descriptors by education level, level type and grade. Minimum and maximum marks define the boundaries, while a detail panel holds remarks within a selected descriptor. Filters help administrators focus on the relevant grading scheme.

Your workflow

1. Filter the level and grading context.
2. Review descriptor boundaries and associated remarks.
3. Edit the intended descriptor and verify the resulting ranges.

What this window does

Comment descriptors are scoped by year, term, class and type, including class-teacher and head-teacher feedback. The detail panel lists comment text with mark ranges and active status, allowing school teams to maintain structured report feedback.

Your workflow

1. Filter the academic context and comment type.
2. Select a descriptor and review its comment texts and ranges.
3. Update the intended feedback and save the changes.

What this window does

The reporting center provides report options for different school levels, including mid-term and terminal reports. Year, term, class, stream and category filters define the reporting group. The workspace supports previewing the selected output and provides print and PDF export actions.

Your workflow

1. Select the school level and academic filters.
2. Load the data and choose a report from the navigation.
3. Review the preview before printing or exporting.

What this window does

The administration dashboard brings user accounts, term progress, timetable status, parent registrations and student-link requests together. It is a school-configuration overview that helps administrators identify pending work and open the relevant management area.

Your workflow

1. Review pending access and relationship requests.
2. Check term progress and operational summaries.
3. Open the relevant administration screen for follow-up.

What this window does

The accounts screen shows user status, department, role, contact information and login details. Separate department and role lists sit alongside the user directory. Search and filters help administrators locate an account before editing its assigned access information.

Your workflow

1. Search or filter the user directory.
2. Review the selected user's status, department and role.
3. Use the account editor to apply the intended changes.

What this window does

The holiday directory lists upcoming, ongoing and past events. Its editor captures title, description, date range, type and active status. Active public and school holidays affect lesson availability across their dates, connecting calendar management with timetable planning.

Your workflow

1. Find an event or create a new holiday.
2. Set the correct date range, type and active status.
3. Save the event and review the affected timetable dates.

What this window does

The term editor stores the academic year, term, start and end dates, active-term flag and next-term start date. A records list makes existing periods visible while editing, helping staff establish the calendar context used throughout the application.

Your workflow

1. Select or create the appropriate term record.
2. Check the academic year and all term dates.
3. Set the intended active period and save.

What this window does

The starting screen explains the ID workflow and provides filters for year, term, class, stream and section. The module presents photo and signature support, portrait and landscape layouts, templates, batch printing and export actions.

Your workflow

1. Set the filters and load the required students.
2. Choose the template and card orientation.
3. Select the cards to preview, print or export.

What this window does

The loaded gallery shows landscape identity cards with student photographs and identification details. Individual selection and batch actions let staff choose which cards to produce. PDF export and print controls support selected cards or the full loaded set.

Your workflow

1. Inspect the loaded cards for correct details and photos.
2. Select individual cards or the complete group.
3. Print or export the reviewed selection.