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SchoolEasy User Guide

Complete step-by-step tutorial to master SchoolEasy - Your comprehensive school management system

Table of Contents

1.

Getting Started

System Requirements
  • Windows 10 or later
  • 4GB RAM minimum
  • 2GB free disk space
  • Internet connection for updates
Installation Steps
  1. Download SchoolEasy installer
  2. Run as Administrator
  3. Follow setup wizard
  4. Create admin account
  5. Configure school settings

2.

Login & Initial Setup

First Time Login
1
Launch SchoolEasy

Double-click the SchoolEasy icon on your desktop or start menu

2
Enter Credentials

Use the admin account created during installation

3
Complete Setup Wizard

Configure school name, academic year, and basic settings

Login Interface

SchoolEasy Login Interface

3.

Managing Student Records

Student Records

Student Information Management

Adding New Students

Navigate to Students → Add New Student from the main menu.

Complete all required fields: Name, Admission Number, Class, Date of Birth, Parent/Guardian details.

Click Save and verify the student appears in the student list.

4.

Grade Entry & Management

Entering Student Grades
Quick Entry Mode
  1. Select class and subject
  2. Choose assessment type
  3. Enter scores directly
  4. Save automatically
Bulk Entry Mode
  1. Use Excel template
  2. Import multiple records
  3. Review and validate
  4. Confirm import
Grade Entry Interface

Grade Entry Interface

Grade Rankings

Grade Rankings Display

Score Rankings

Score Rankings Overview

5.

Reports & Analytics

PDF Reports

Professional PDF Reports

Detailed Reports

Detailed Analytics Reports

Mini Reports

Quick Mini Reports

Generating Reports

Student Report Cards

Class Performance

Ranking Lists

Attendance Summary

Report Customization
  • Choose report template
  • Select date range
  • Filter by class/subject
  • Add school logo
  • Export to PDF/Print

6.

Data Import/Export

Importing Data
Excel Import
Excel Integration

Import student lists, grades, and more

  1. Download Excel template
  2. Fill in your data
  3. Validate format
  4. Upload and import
Exporting Data
Excel Export
Multiple Formats

Export to Excel, PDF, or CSV

  1. Select data to export
  2. Choose format
  3. Apply filters if needed
  4. Download file

7.

User Management

Role-Based Access Control
Administrator

Full system access, user management, system settings

Teacher

Grade entry, class reports, student records access

Viewer

Read-only access to reports and analytics

User Management

Secure User Authentication

8.

Troubleshooting & Support

Common Issues

Check username/password, ensure Caps Lock is off, reset password if needed.

Verify grading scale settings, check for missing student data, recalculate if necessary.

Ensure all required data is entered, check date ranges, try regenerating reports.
Getting Help
Phone Support

+256 772 007 006

Email Support

seyarosystems@gmail.com

Online Resources

Video tutorials and documentation

Ready to Get Started with SchoolEasy?

Follow this guide to efficiently manage your school's operations

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